Giving your business or team the ability to access their documents and work through the Internet offers many opportunities for staff to work remotely with all the information they need at their fingertips.
But this freedom may come at a price… If a user is travelling without Internet connectivity they often won’t have access to the information they need as it’s in The Cloud. Perhaps worse, they could rely on local copies of files that could be out of date. And any changes they make or new work they create may not be transferred to the Online storage.
A distribution business we helped was using a mix of Google Docs and Dropbox for their file storage and online collaboration. Their issues were significant:
The business implemented Office 365 with our help and now they have seamless integration of local files with online files. Local files sync to the cloud and it’s even possible to collaborate directly on a document or a spreadsheet in Word or Excel!
The impact on the business is significant. Staff don’t waste time worrying about how to get the important data they need onto their laptop for a trip and then how to update central system with that data when they are next connected and the headache of multiple document versions has disappeared.
This is just the start. Staff are now starting to use many of the other features of Office 365 (see “what’s in the box?” for more details).
Management have identified that staff who travel regularly are now:
They estimate that staff are now well over 25% more effective while travelling – which means the Return on Investment can be measured in days rather than months!